Erie County government is committed to serving our citizens, building stronger communities, and enriching the quality of the life for all residents. 

PROGRAM OVERVIEW

In support of Erie County’s nonprofits that have been negatively impacted by the COVID-19 public health emergency, the County is providing emergency funding through the Erie County CARES Nonprofit Assistance Grant Program.

When Governor Wolf signed Act 24 of 2020 into law May 29, 2020, $625 million in Coronavirus Aid, Relief, and Economic Security (CARES) Act funding was provided for counties in the commonwealth. These monies have been distributed to counties by means of block grants through the Department of Community and Economic Development (DCED). Erie County has received $24.3 million in block grant funding, of which $6.5 million has been committed to the Nonprofit Assistance Grant Program.

PROGRAM DETAILS

Applicants may request up to 10% of their annual operating budget or $100,000, whichever is less. (e.g. An organization with an annual operating budget of $250,000 may request up to $25,000. An organization with an operating budget of $1M or greater may request up to $100,000.)

Applicants may not request funding to support expenditures that have already been covered by CARES Act funded programs, such as the Paycheck Protection Program, Economic Injury Disaster Loan, etc.

Awarded funds must be spent by December 30, 2020, with final report forms due to the County by January 8, 2021.

ELIGIBLE USES OF FUNDING

Funds from the Nonprofit Assistance Grant Program may be used to support the following:

  • Expenditures incurred due to the COVID-19 public health emergency between March 1, 2020 and December 30, 2020, such as, but not limited to, the purchase of Personal Protective Equipment (PPE), development of digital resources and processes, modification of a physical space to allow for physical distancing and public safety;
  • General operating expenses, such as, but not limited to, mortgage, rent, utilities, salaries (that are not covered by PA unemployment or other sources); and/or
  • Expenses related to existing or new programs and services that (1) directly address challenges created or exacerbated by the COVID-19 public health emergency, and/or (2) need to be adapted to satisfy current CDC and Pennsylvania Department of Health guidelines related to COVID-19.

ELIGIBILITY REQUIREMENTS

  • The organization must qualify for tax exemption under IRS code 501(c)3 or 501(c)19. Volunteer fire departments or EMS with tax exemption under IRS code section 501(c)4 may also apply.
  • The organization’s principal office must be located in Erie County, PA, and the residents of Erie County, PA must be a primary audience of the organization.
  • The organization must have a total of (500) employees or less.
  • The organization must have suffered from business interruption caused by required closures, and/or incurred unbudgeted expenses, as a direct result of the COVID-19 public health emergency.
  • The organization must be engaged in activities that are legal under federal, state, and local laws and must not discriminate based on age, race, color, religion, national origin, handicap, sexual orientation, marital status, gender or gender identity.

INELIGIBILITY

  • Organizations receiving Erie County CARES Nonprofit Assistance Grant funding in Cycle #1
  • Organizations not headquartered in Erie County, PA, as evidenced by the organization’s legal address in Box C of the IRS 990
  • Organizations not delivering services in Erie County, PA
  • Organizations that did not experience revenue loss due to the coronavirus pandemic and/or organizations that have no additional costs associated with the coronavirus pandemic
  • Organizations that were not operational as of December 30, 2019
  • Government or government-owned or controlled entities
  • For-profit businesses
  • Private clubs/organizations that limit membership for reasons other than capacity
  • Organizations primarily engaged in lobbying or political activities
  • Organizations with more than (500) employees
  • Organizations NOT compliant with all federal, state, and local laws, including taxation
  • Organizations that are not in compliance with current public health guidelines
  • Organizations that have not complied with coronavirus pandemic phased reopening restrictions

REVIEW CRITERIA

Applicants are not guaranteed funding. Due to the anticipated high volume of applications, preference will be given to applicants who:

  • Provide clear and compelling evidence that they have experienced substantial economic hardship because of the COVID-19 public health emergency;
  • Have not yet received CARES Act funding through another COVID-19 relief grant or loan program; and/or
  • Serve traditionally underserved populations within the county.

TIMELINE

Deadline for proposals is Wednesday, November 4, 2020 at 11:59 pm. Funding announcements will be made by November 18, 2020 following approval by Erie County.

TECHNICAL SUPPORT

If you are experiencing technical difficulties with your application or the Submittable platform, please contact Submittable Customer Support: https://www.submittable.com/help/submitter/

The Department of Planning and Community Development, in partnership with the Erie County Emergency Management Agency, created the PPE for Small Business program based on model programs in Florida and Utah. The goal of this program is to provide small businesses, such as but not limited to medical and dental practices, childcare services and youth camps, museums and historical sites, amusement and recreation centers, independent restaurants, barber shops, beauty salons, nail salons and personal care services, with kits containing masks, hand sanitizer, gloves, and surface disinfectant. The program utilizes the bulk buying power of the county to provide PPE to those small businesses experiencing difficulties with supply chains and/or complying with the CDC and PA Department of Health guidelines for safely operating during the COVID-19 public health emergency.

ELIGIBILITY 

  • The applicant must be a small business, such as but not limited to medical and dental practice, childcare service, youth camp, museum and historical site, amusement and recreation center, independent restaurant, barber shop, beauty salon, nail salon, or personal care service.
  • The applicant’s principal office must be located in Erie County, PA, and the residents of Erie County, PA must be a primary audience of the organization or business.
  • The applicant must have 1-100 employees.
  • The applicant must be in compliance with the CDC and PA Department of Health guidelines for safely operating during the COVID-19 public health emergency.
  • The applicant must be engaged in activities that are legal under federal, state, and local laws and must not discriminate based on age, race, color, religion, national origin, handicap, sexual orientation, marital status, gender or gender identity.

CONTENT OF KITS

Each PPE kit will include the following quantity of masks, gloves, hand-sanitizer, and surface disinfectant.  

  • 450 Type 1 surgical masks
  • 150 KN-95 masks
  • 5 boxes of gloves, 100/box (1- SM, 2- M, 2- L)
  • 2 gallons of gel hand sanitizer
  • 2 liters of hand sanitizer with pump
  • 1 qt of concentrate disinfectant

Depending on the applicant’s number of employees, businesses and organizations may be approved to receive one, two, or three kits.

DISTRIBUTION OF KITS

Following the November 16, 2020 deadline for applications, successful applicants will be contacted by the Erie County Department of Public Safety Emergency Management Agency to schedule a time frame for pick-up. All PPE kits awarded in cycle #2 of the PPE for Small Businesses Program will be distributed by mid-December from the Public Safety building at 2880 Flower Road, Erie, PA 16509. No deliveries will be made. All successful applicants will be responsible for picking up their PPE kits from the Public Safety warehouse.

TIMELINE

Deadline for applications is Monday, November 16, 2020 at 11:59 pm.

QUESTIONS

For more information, contact the Erie County Department of Planning and Community Development at pcdinfo@eriecountypa.gov

TECHNICAL SUPPORT

If you are experiencing technical difficulties with your application or the Submittable platform, please contact Submittable Customer Support: https://www.submittable.com/help/submitter/

PROGRAM OVERVIEW

To mitigate the impact of COVID-19 on Erie County’s 38 municipalities, and the people that they serve, the County is providing financial support through the Erie County CARES Municipal Reimbursement Program to cover direct costs incurred in responding to the COVID-19 public health emergency.

Act 24 of 2020 was signed by Governor Wolf on May 29, 2020. This legislation provides $625 million in Coronavirus Aid, Relief, and Economic Security (CARES) Act funding by means of block grants for counties in the commonwealth through the Department of Community and Economic Development (DCED). Erie County has received $24.3 million in block grant funding, of which $1.25 million has been committed to the Municipal Reimbursement Program.

ELIGIBLE APPLICANTS

  • Municipal governments located in Erie County, PA
  • Municipal utilities authorities located in Erie County, PA

ELIGIBLE USES OF FUNDS

Under federal law, eligible uses of Erie County CARES funding must meet three conditions. Expenditures must be: 

  • Necessary due to the COVID–19 public health emergency;
  • Unbudgeted as of March 27, 2020 when the CARES Act was enacted; and
  • Incurred between March 1, 2020 and December 30, 2020.

Funds distributed through Erie County CARES may not replace state or municipal spending, nor may it be used as a substitute for lost government revenue.

Applicants receiving funds in the first cycle of the Erie County CARES Municipal Reimbursement Program may submit a reimbursement request in the second cycle to cover expenses not previously submitted or covered.

Examples of allowable expenditures include: 

  • Cleaning supplies 
  • Cleaning/disinfection of public buildings and public amenities 
  • Virtual work equipment or software (laptop, computer camera, etc.)
  • Hazard pay (additional pay for performing hazardous duty or work involving direct COVID-19 exposure risk)
  • Legal fees
  • Facility modification (signs, shields, etc.)
  • Payroll or benefits expenses for employees whose work duties are substantially dedicated to mitigating or responding to the COVID-19 public health emergency
  • Classified advertising
  • Overtime related to response
  • Postage due to office closure 
  • PPE (masks, gloves, etc.) 
  • Training linked to responding to COVID
  • Professional services related to responding to COVID

SUBMITTING A REIMBURSEMENT REQUEST

Requests for reimbursement must be made through the online form and must be submitted by the municipality’s highest elected official. The applicant will be required to provide municipal and expenditure information, as well as certify the submission. The application does not require the submission of copies of invoices or checks, but a transaction detail report is required.

Requests seeking reimbursement for expenses incurred between March 1, 2020 through the submission date must be submitted using the online form by November 16, 2020.*

*Applications will be reviewed and approved on a rolling basis between October 21st and November 16th.

ADDITIONAL PROVISIONS

Because the Municipal Reimbursement Program is funded with CARES Act monies, recipients of Erie County CARES funds are subject to the Single Audit Act (31 U.S.C. §§ 7501-7507) and the related provisions of the Uniform Guidance, 2 C.F.R. § 200.303 regarding internal controls, §§ 200.330 through 200.332 regarding subrecipient monitoring and management, and subpart F regarding audit requirements. 

Documenting expenditures is essential to managing compliance risk and minimizing the possibility that costs are deemed ineligible, thereby requiring that the municipality return funds to Erie County.

Erie County CARES fund recipients are obligated to retain records relating to the use of the monies, including, but not limited to, invoices, contracts, receipts, purchase orders, correspondence, and records demonstrating that funds were spent for purposes permitted by the CARES Act and related federal guidance. Such records must be made available to representatives of Erie County upon request and in the requested format.

QUESTIONS

If you have questions about the guidelines or application process, please contact Melinda Meyer at the Erie County Department of Planning and Community Development at (814) 403-1772 or mmeyer@eriecountypa.gov, or Jessica Horan-Kunco at the Erie Area Council of Governments at (814) 454-1770 or jhkunco@erieareacog.org.

TECHNICAL SUPPORT

If you are experiencing technical difficulties with your application or the Submittable platform, please contact Submittable Customer Support: https://www.submittable.com/help/submitter/

Erie County, Pennsylvania